Executive Director — Hartmeyer Ice Arena
Reports to: East Madison Ice Collective (EMIC) Board of Directors
Status: Full-time, year-round (exempt)
Location: Madison, WI

Overview

Are you ready to lead one of Madison’s most historic and beloved community ice arenas into its next chapter? As Executive Director of Hartmeyer Ice Arena with East Madison Ice Collective (EMIC), you won’t just be running a rink—you’ll be at the center of a thriving community hub where youth hockey, figure skating, public skating, and more bring people together year-round. This is a hands-on leadership role with real impact: you’ll shape programming, foster community partnerships, drive financial sustainability, and steward a facility that is both a neighborhood gathering place and a cornerstone of Madison’s ice sports culture.

If you’re energized by the chance to wear many hats—business strategist, community builder, team leader, and operations expert—this is the perfect opportunity. You’ll enjoy the autonomy to innovate, the support of a dedicated board, and the reward of knowing your work directly strengthens opportunities for kids, families, and athletes across the region.

Role Summary

Lead all operations for Hartmeyer Ice Arena (HIA). Own financial performance, staffing, programming, facilities, safety/compliance, and community partnerships to maximize ice utilization, guest experience, and long-term sustainability.

Key Responsibilities

• Financial Leadership: Build and manage annual operating budgets (≈$500K-$600K); oversee AP/AR, payroll, and taxes; deliver monthly/annual reports; plan capital projects and equipment replacement; drive ice sales and sponsorship/advertising revenue.

• Operations & Facilities: Set goals and schedules for practices/games, public skating, leagues, tournaments, Learn to Skate/Synchro/Adaptive programs, rentals, and special events. Maintain ice plant and building systems (HVAC, compressors, water treatment, lighting) with preventive maintenance and cleanliness standards inside and out.

• People & Culture: Hire, train, schedule, evaluate, and, when necessary, discipline staff (full-time and part-time). Maintain HR files and policies; approve PTO; promote excellent customer service.

• Risk Management & Safety: Implement OSHA-aligned policies, emergency procedures, MSDS/PPE compliance, chemical and fuel handling, incident reporting, and access control.

• Marketing & Partnerships: Oversee marketing, website, and advertising; negotiate leases (pro shop, concessions); draft/manage user group contracts; cultivate community relationships to grow utilization.

Qualifications

• Bachelor’s or Associate’s in business, recreation, or related field (or equivalent experience).

• 5+ years in sports/ice facility management with budget responsibility.

• Strong leadership, customer service, vendor negotiation, and analytical skills.

• Working knowledge of rink mechanical systems and ice maintenance.

Preferred

• STAR membership; BR, IMEO, IMPT, and SIRO certifications.

• Familiarity with USA Hockey and U.S. Figure Skating rules.

• Proficiency with Microsoft/Google office tools; scheduling/accounting software (e.g., MaxGalaxy; Sage/Peachtree) and basic website management.

Supervisory Scope

Direct: General Maintenance Manager; Rink Managers; Rink Attendants
Indirect: Learn to Skate coaches; public skate/open hockey, birthday party, school/special event staff

Compensation

• Salary: $45,000–$68,000 DOE

• PTO: 10 days paid vacation

• Benefits: Stipend/allowance negotiable

How to Apply
To apply, please email your resume to eastmadisonicecollective@gmail.com. Be sure to include the job title in the subject line of your email. We look forward to hearing from you!